Submit an article online
- Visit www.sajot.co.za and log in with your username and
password which you can receive from the editor (
- Select your role as ‘Author’:
1 – Select your role as author
Active submissions screen
Once you selected your role as author you will be taken to the
“Active submissions” screen
Image 2 – Active submissions screen
Click link at the bottom of Active submissions screen
to start the
Start the submission process by selecting the “Click here” link
the bottom of the page located under the “Start a New
Image 3 – Select “Click here” to start the
The 5 submission steps – Overview
The 5 steps are as follows :
1. Start submission ( choosing section, submission checklist,
copyright notice, comment to editor )
2. Upload submission ( uploading DOC format of manuscript)
3. Enter metadata ( details of corresponding author and
title and abstract, supporting agencies )
4. Upload supplementary files
5. Confirmation ( Last opportunity to check if all information
correct and see file summary )
Image 4 – 5 steps – overview
Step 1 – Start
Step 1 includes the following tasks:
- Select Journal section
- Complete the submission checklist
- Read through our copyright notice
- Send a comment to the editor
Step 1.1 Select Journal Section
Select “Articles” from the drop down menu – if
anything other than an article ( scientific letter, book review
editorial ) please submit it to email@example.com.
Image 5 – select journal section from the drop-down
Step 1.2 Complete Submission
Please confirm that each item in the Submission
been attended to and check each box:
Image 6 – Tick all boxes once you have confirmed
that all points
have been attended to
Step 1.3 Read through our
Make sure that you have read and understood the contents of the
copyright notice and tick the box next to it.
Image 7 – Remember to tick the box to confirm that
have read the notice
Step 1.4 Comments to editor
Optionally, you may add any comments you
wish to send to the
( Once you are sure that all step 1 sections are completed –
the “Save and continue” button to go on to Step
Image 8 – comments to the editor
Step 2 – Upload submission
1. Click Browse to open a Choose File window for locating the
on the hard drive of your computer or on your memory stick.
2. Locate the file you wish to submit and highlight it. Please
sure that the paper does not contain your name or the abstract.
it should have the title and the body of the paper including the
3. Click Open on the Choose File window, which places the name
the file on this page.
4. Click Upload on this page, which uploads the file from the
or memory stick to the journal’s web site and renames it
5. Once the submission is uploaded, click “Save and continue”.
Please insure that you upload the article at this step
your article cannot be reviewed and the process would have to be
restarted all over again.
Image 9 – Upload submission
Step 3 – Enter metadata
Step 3 includes the following tasks:
- Enter authors’ details ( corresponding author and co-authors
- Add title and abstract
- Add supporting agencies
Step 3.1 Complete the author details. All fields marked with an
required. If there are multiple authors, use the “Add Author”
bring up additional fields:
Use the Bio statement block to provide all your qualifications
BSc OT (Wits), MSc OT (Wits) PhD (UCT). Also use this block to
information about your place of work eg Senior lecturer,
of Occupational Therapy, Faculty of Health Sciences, University
Pretoria. Do this for all the authors. You may use your email
address for the additional authors.
Image 10 – Add authors and co-authors’ details
Image 11 – Specify principal contact / Reorder
Step 3.2 Title and Abstract
Type in the title of the paper in the window provided.
Copy the abstract and paste it into the Abstract block ( see
button at the base of the Abstract block )
Image 12 – Adding title and abstract
Step 3.3 Enter supporting agency
Enter the names of any supporting agencies:
Image 13 – Adding title and abstract
Step 4 – Uploading supplementary files (optional)
You may use this section to upload any tables that have not
included in the body of the paper. Photographs may also be
here. However this step is optional. Supplementary files can be
uploaded in any file format and will be made available to
their original format.
Locate the file you wish to submit and highlight it.
Click Open on the Choose File window, which places the name of
file on this page.
Click Upload on this page, which uploads the file from the
to the journal’s web site and renames it following the journal’s
Once the submission is uploaded, click “Save and continue”.
will take you to the next page ie Step 4a where you should
the heading for the file uploaded. You do not need to complete
other blocks but do remember to click “save and continue”.
You must repeat all the steps above for each table or
Image 14 – Uploading supplementary files
Image 15 – Entering supplementary file
Step 5 – Confirming your submission
With the previous four steps of the submission process
click “Finish Submission” to submit your manuscript. Please be
that you have attached and completed each section of the
before you click the “Finish Submission” as once you have done
you will no longer be able to modify the submission or attach
You will receive an acknowledgement by email that the article
been submitted and will be able to view your submission’s
through the editorial process by logging in to the journal
Image 16 – Confirming the submission
Responding to Reviews
Active submissions page
Each time you log in, you will be presented with a list of all
outstanding submissions, including their status.
Articles may be listed as awaiting assignment to an editor,
editing, etc. Clicking on the article title link or the status
will provide further details.
Image 17 – Whenever you log in you are taken to your
“Active submissions” page
Responding to Reviews
Log in to your account and click on the linked title of your
From the ‘Summary’ page, you will be able to review the fields
entered at the time of submission.
Image 18 – Summary page
Go to the “Review” section:
Image 19 – Review page
The review page will provide you with useful info about the
review process – and you will be able to upload a new version
your article when necessary.
From here you can read the reviewer’s version and the editor’s
Read or submit comments using the “Editor/Author” icon. Use the
upload tool to submit any changes for your article.